My aim in posting this is not to provide complete or authoritative advice, but to provide a couple of pointers for people who are trying to find a task management app that may work for them. There is only so much that will fit on a page.
I have not included other parameters, such as whether file attachments are supported. I have not included apps that I have never explored (call me traditional), nor apps that are primarily geared towards note taking (such as evernote, that swiss army knife of productivity) or team collaboration (such as basecamp or flow). For ‘bug free’ I have set the bar equally high. For example, most of the listed apps support various degrees of customisation I have only listed omnifocus, gqueues and toodledo as being extraordinarily versatile in that area. You can question many aspects of my diagram.
Some of that takes time an app that dazzles you in the first week may feel suffocating and uninformative once it needs to handle a couple of hundred tasks. Choosing a productivity app is largely a matter of personal preference – you have to feel comfortable with how data are entered, with the views on offer, with the workflow and the colour scheme. There are no winners: most of the listed apps have the capacity to boost your productivity enormously.
#Omnifocus vs nozbe free#
I thought I would create a diagram, using XMind, a free mind-mapping program, to ‘shortlist’ selected task management programs from a couple of user perspectives. Evernote is zenlike in its simplicity, but can it be adapted to support the more complex phases of a GTD workflow? Will it help you process all this information, organise tasks and review priorities? Can it help you to get things done? Or are you better off co-opting a custom-built application like Zendone, which was designed to provide a task management overlay to help you work with the information stored in Evernote? Continue reading → Posted in productivity | Tagged evernote, GTD, iPad, productivity, secret weapon, to do app, zendone getting things done with gqueuesįools rush in, they say, where angels fear to tread. You can sort your information in folders, tag individual items and retrieve your information thanks to a lightning-fast search function. Evernote is eminently well-suited for the ‘collect’ phase of the GTD process: it provides an intuitive, versatile and robust repository for every shred of information that you may wish to collect, whether that be a business card, a recipe or a web page. One of the core principles of David Allen’s Getting Things Done™ (GTD™) approach to task management is that you need a ‘trusted system’ for capturing all the information, ideas and tasks that come your way. Granted, my illustration is a bit of a spoiler, but please read on if you want to find out which other apps made it into my top ten.
#Omnifocus vs nozbe mac#
My ranking is exactly that: a personal top ten, reflecting my preferences (I like a nice UI), my approach to productivity (David Allen’s GTD®), my hardware (I am a Mac user), my needs (as a sole operator I have no need for team collaboration features or enterprise–based software) and my experience (I have tested ~30 task management apps over the past two years). Only ten apps will fit into a top–10 after all (I was reasonably good at maths at school). Despite meeting those criteria, Things, a sana, FacileThings and several other pretty solid apps did not make the grade. They are all compatible with David Allen’s Getting Things Done® (GTD®) methodology, capable of supporting basic to complex project management and with at least one mobile app (iPhone or iPad, ideally both). This time around I am opting for an unashamedly impressionistic approach: these are the task management apps I like best. The first time, in a quest for ‘objectivity’, I got bogged down in a treacly mix of scoring apps against criteria that were of my own choosing anyway. This is my second attempt at writing this post.
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